Vital Statistics - Death Records

Other Related Links   

NYS DOH Vital Stats | Website
NYS Adoption Registry | Website
New York City DOH | Website
Out of State Births/Deaths | Website

A certified copy of a death certificate for a person who died in the City of Troy, New York may be requested by mail or in person by coming to Troy City Hall.

Certified copies may only be issued to:

- The spouse, parent, sibling or child of the deceased
- Other persons who have a:
  • documented lawful right or claim
  • documented medical need
  • New York State Court Order

If the applicant is not the spouse, parent, sibling or child of the decedent, a lawful right or claim must be documented. (An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.)
Birth and death records are NOT public records and their confidentiality is protected by New York State Public Health Law. Vital Records are not subject to the provisions of the Freedom of Information Law (FOIL) and are not subject to public inspection.

Information required to obtain a death record:

  1. Name of deceased
  2. Date of death
  3. Place of death
  4. Mother's maiden name
  5. Relationship of person making request
  6. Purpose certificate is being requested

Identification Requirements:

  • Driver license
  • Non-driver license
  • Passport
  • Employment ID

The fee for each certified copy is $10 except for genealogy.

Mail requests should be sent to:

Vital Records
Troy City Hall
433 River Street
Troy, New York 12180

Please include a copy of your ID and the fee for certificate(s)


Download Death Record Request Form | PDF