Due to the coronavirus outbreak, City Hall is currently closed to the public. You can apply for or renew a Commissioner of Deeds application by mail or email. Make sure to include a copy of your ID and a pay stub (if required).

City Clerk
433 River Street
Troy, NY 12180

[email protected]

This page will be updated when City Hall reopens, or you can sign up for the Mayor’s email list to be notified via email.

Commissioner of Deeds

A Commissioner of Deeds witnesses signatures and administers oaths. A Commissioner of Deeds may sign as a witness only where it indicates Commissioner of Deeds or Notary Public, but not where it specifies Notary Public only. Commissioner of Deeds are appointed by Resolution of the Troy City Council. The authority of a Commissioner of Deeds exists only within the limits of the city in which they are appointed. Commissioner of Deeds appointed by the Troy City Council can only act within their jurisdiction of the City of Troy.


You must be a citizen of the United States, at least 18 years old, and a.) a permanent resident within the city limits of Troy, NY or b.) work in Troy and maintain your permanent residence in Rensselaer County.


Two years from the date of appointment. You must reapply before the end of your term if you wish to continue to serve as a Commissioner of Deeds.

Your appointment will be rendered invalid if:

  • Eligibility is found to be false or inaccurate;
  • There is a misspelling or other error made in the appointment;
  • You fail to file with the County Clerk by the deadline provided;
  • You change your residence;
  • You act outside your jurisdiction of the City of Troy.


Please provide a completed application along with:

1. Proof of residency within the city limits of Troy, NY:

            a. valid NYS driver’s license or non- driver’s ID with current address.

2. If your residence is outside of the City of Troy, but in Rensselaer County, proof of residency within Rensselaer County:

            a. valid NYS driver’s license or non- driver’s ID with current address.

            AND proof that you are employed in the City of Troy:

            b. Recent pay stub which includes your business’ name and address.

Your signature must be authenticated by a Notary Public or current Commissioner of Deeds. Return your application to the Troy City Clerk.

Appointment Process

If your application is approved by the Troy City Clerk, it will appear on the agenda for the next Regular meeting of the Troy City Council. After the Council approves your appointment, it will be forwarded to the Rensselaer County Clerk, 105 3rd Street, Troy, NY. The County Clerk will mail you information to finalize your appointment and you must do so within 30 days. There will be a fee of $10 to be paid to the County Clerk.

Commission of Deeds Application for Appointment


Please contact the City Clerk’s Office via email at [email protected] or via phone at (518) 279-7134.